Article 1 - Name & Purpose Section 1 The name of this Amateur Radio Club shall be “Society Radio Operators,” herein referred to as the “Society.”
Section 2 The purpose of this Society shall be to be prepared to assist with any communication emergency that may arise to the fullest extent of our facilities and abilities, to serve the community in any way the Society deems advisable, to promote good fellowship among all Amateur Radio Operators, provide both meetings and activities for its members and promote the growth of Amateur Radio.
Article 2 - Officers Section 1 There shall be a Board of Directors consisting of three (3) Past Officers. The Board of Directors (The Board) shall govern and rule the Society. Decisions of the Board are absolute and final. Section 2 The Officers of this Society shall be a President, Vice-President, Secretary and Treasurer. Article 3 - Election of Officers At the first fall meeting (For example, August, September or October), members may volunteer for any office. A volunteer must be willing to serve in this office for at least one year. The volunteer must publicly announce availability before the attending members at the meeting. The election will take place at the final fall meeting. (Typically this will be October, but an election might occur as late as December.) The presiding officer will present to the members the slate of officers and directors for the coming year. All present members will vote on the slate. If any office is in contention, members will vote separately on each candidate for the office. In case of tie, the Board of Directors will select from the pool of candidates. Article 4 - Membership Normally, this Society restricts its membership to Licensed Radio Operators. In certain cases, non-licensed persons may become members. Only licensed members may vote in Society elections or on any Society matter. Membership of non-licensed persons is subject to the approval of the Board of Directors. A unanimous vote of present members must also approve membership for the non-licensed individual.
Article 5 - Dues Section 1 Dues shall be determined by the Board of Directors to meet the Society’s needs. Section 2 A vote will be taken at a regular meeting and a majority vote of members present will be required for any changes in dues. Section 3 At the annual meeting, members must pay dues.
Article 6 - Annual Meeting The Annual meeting of the Society shall be the first meeting of the year. At this meeting, the newly elected Officers shall be installed in office.
Article 7 - Disposition of Funds Section 1 The Board of Directors and Officers shall prepare a budget for regular expenses for the year. Section 2 Monies received from dues or other sources shall be used to pay the regular expenses of the Society. All other expenses shall have the prior approval of the Board of Directors and Officers. Section 3 Checks shall have the signatures of two (2) officers. Section 4 The Society’s books shall be audited immediately after the Annual meeting by a committee of three (3) members appointed by the outgoing President. At the next meeting, members of this committee shall report their findings to the membership.
Article 8 - Loyalty Members who conduct themselves in a manner considered to be detrimental to the Society shall be subject to expulsion by a majority vote of members present, after due hearing before the Board of Directors.
Article 9 - Changes Any changes to this Constitution must be presented to the Society at a regular meeting. A vote shall be taken at the next regular meeting and the assent of two-thirds (2/3) of the members present shall be necessary for the adoption of said changes.
Bylaws Last Revised - Oct 12th, 2011
Article 1 - Duties of Directors & Officers Section 1 The duties of Director shall be to uphold the Constitution and Bylaws, to protect the Society as a whole and to establish policy. Section 2 The duties of the President shall be to preside at all meetings, appoint committees and manage and plan the affairs of the Society. Section 3 The Vice-President shall assist the President and preside at all meetings in his absence. Section 4 The Secretary shall record the Minutes of each meeting and read same at each following meeting, maintain a record of all members, be responsible for the meeting notices and all the Society’s correspondence. The Secretary shall see that all present at meetings are authorized to be there and shall maintain order, distribute and collect ballots for voting and shall count said ballots. Section 5 The Treasurer shall be custodian of all monies received and shall keep a record of all receipts and disbursements and shall make a report at each meeting. The Treasurer shall inform the Secretary of all dues payments. Article 2 - Election of Directors & Officers Section 1 The office of Director shall be nominated each year by the nominating committee. Directors may succeed themselves from year to year, if nominated and elected by majority vote of members present. In the event there are not enough Officers to complete the Board, a member may be selected by the nominating committee to serve on the Board. Section 2 In the event of a vacancy in any office during the year, the President shall appoint a member to fill the office, with the approval of the Board of Directors. This member shall hold the office for the balance of the term.
Article 3 - Membership Section 1 Applicants for membership must complete the Society membership form. Section 2 The membership application must be accompanied by the current year’s dues. Section 3 Membership entitles a member to participate in Society activities. Section 4 Immediate family of members, residing in the same household, may petition for a family membership. Family members receive only one mailing but have full voting privileges.
Article 4 - Dues Section 1 Notice of dues shall be sent to all members by mail or email. Section 2 Persons joining the Society before July 1st will pay the full year’s dues. Those joining after July 1st will pay one-half (1/2) the annual dues. Section 3 Each additional Family membership shall be one-half (1/2) the annual dues. Section 4 At the annual meeting, members must pay dues. Members who don't pay at this time are delinquent. If delinquency continues to the following meeting, the delinquent is no longer in good standing. After six months, SRO will remove unpaid members from the Society's roster.
Article 5 - Meetings Section 1 Robert’s Rules of Order shall govern at all meetings. Section 2 Meeting of the Board of Directors and Officers shall be held each quarter. A quorum shall consist of at least one (1) Director and two (2) Officers, one of whom shall be the President or the Vice-President. Section 3 A timely notice of all regular meetings and Board meetings shall be sent to all members. Section 4 Regular meetings of the Society shall be held at a place and time to be designated by the President. Section 5 In the event any Officer is absent at any meeting, the highest ranking Officer present may appoint any member to fill their chair for that meeting. Section 6 A quorum shall consist of at least two (2) Officers, one of whom shall be President or the Vice-President, and four (4) members, and can legally transact any and all business to come before the meeting.
Article 6 - Disposition of Funds Section 1 All funds shall be deposited in a bank designated by the Treasurer and approved by the Board of Directors. Section 2 All bills presented to the Treasurer must be accompanied by a voucher signed by any two (2) officers.
Article 7 - Committees Section 1 As necessary, the President may appoint the Chairman of the Standing Committees. Section 2 The following are standing Committees: 1. Membership 2. Program 3. Meeting Refreshments 4. Repeater 5. Field Day 6. Mike Shy 7. Picnic 8. Dinner/Dance 9. December Holiday Party Section 3 The Board of Directors shall appoint a Trustee who shall serve indefinitely. The Trustee shall hold the Society’s Radio Station Licenses.
Article 8 - Amendments or Changes Changes or amendments to the Bylaws of this Society must be presented to the Society at a regular meeting. A vote to be taken at the next regular meeting and the assent of the majority present shall be necessary for the adoption of said change or amendment.
